Click here to view or download – The Registration Process

The UCJ registers institutions that have met minimum higher educational standards with respect to:

  • the governance and administration/management
  • academic programmes
  • admission policies
  • assessment of student learning
  • staffing
  • resources (laboratory, libraries, physical facilities, etc.)
  • student support services 

Step 1        APPLICATION FOR REGISTRATION

  • The scheduling of a preliminary meeting with the institutionto discuss the quality assurance framework, the requirements of the documentation and the registration process;
  • Institutions are provided with the following documents:
    • The Registration Process: Guidelines for Registration
    • Application for Registration
    • Registration Process
  • The institution’s submission of an Application for Registration;
  • The processing and review of documents submitted by the institution to determine eligibility for Registration visit.

 

Step 2        SITE VISIT

  • The selection and training of an evaluation team for the Registration visit;
  • The interviewing of relevant stakeholders of the institution on-site and evaluation of the institution’s facilities and resources by the evaluation team.

 

Step 3        REPORT WRITING

  • The preparation of the Registration report by members of the evaluation team.

 

Step 4        INSTITUTIONAL RESPONSE

  • The Registration report is sent to the President/Principal of the institution for review;
  • The institution prepares a written response to the UCJ to address the recommendations in the Registration report.

 

Step 5        REGISTRATION DECISION 

  • The institution submits the response to the Registration report to the UCJ.
  • The review of the Registration report and the institution’s response by the Accreditation, Curriculum and Development Committee (AC&D) and the submission of a recommendation to Council;
  • The Council’s review of the recommendation of the AC&D;
  • Council may delay a decision and ask that the institution address particular issues. In such a case, the application would revert to Step 4 of the process;
  • The decision of Council is communicated to the institution in writing.

 

Once registered, an institution has a maximum of four years to submit programme(s) for accreditation.

Entities/institutions interested in Registration should request via email (info@ucj.org.jm) copies of the following documents to begin the process:

  1. The Registration Process: Guidelines for Registration
  2. Application for Registration
  3. Self- Study Handbook
  4. Schedule of fees

Upon review of the documents, entities/institutions should contact the UCJ to schedule a meeting to discuss their interest in seeking Registration.